Privacy Policy

ProofList ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services at proof-list.com.

1. Information We Collect

Personal Information

When you create an account or use our services, we may collect:

• Name and email address
• Account credentials
• Payment information (processed securely by Stripe)
• Communications you send to us

Photos and Content

When you use our inventory service, we collect and process:

• Photos you upload of your belongings
• Inventory data generated from your photos
• Any additional information you provide about your items

Automatically Collected Information

We automatically collect certain information when you visit our website:

• IP address and browser type
• Device information
• Pages visited and time spent
• Referring website

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Process your photos and generate inventory spreadsheets
• Process payments and send transaction confirmations
• Send service-related communications
• Respond to your inquiries and provide customer support
• Protect against fraudulent or unauthorized activity
• Comply with legal obligations

3. Photo Processing and AI

Your photos are processed using artificial intelligence (AI) technology provided by Anthropic (Claude) to identify items and estimate values. During this process:

• Photos are transmitted securely to our AI provider for analysis
• AI-generated descriptions and valuations are stored with your inventory
• Photos are not used to train AI models
• Processing is done solely to provide you with inventory services

4. Data Retention

We retain your data as follows:

• Photos: Stored for 90 days after your inventory is completed, then automatically deleted
• Inventory data: Retained as long as your account is active
• Account information: Retained until you request deletion
• Payment records: Retained as required by law (typically 7 years)

5. Information Sharing

We do not sell your personal information. We may share your information with:

• Service Providers: Third parties that help us operate our services, including:
  • Stripe (payment processing)
  • Anthropic (AI photo analysis)
  • Supabase (data storage)
  • Vercel (website hosting)
• Legal Requirements: When required by law, court order, or government regulation
• Business Transfers: In connection with a merger, acquisition, or sale of assets

6. Data Security

We implement appropriate technical and organizational measures to protect your information, including:

• Encryption of data in transit (HTTPS/TLS)
• Secure cloud storage with access controls
• Regular security assessments
• Limited employee access to personal data

However, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security of your data.

7. Your Rights

Depending on your location, you may have the right to:

• Access the personal information we hold about you
• Correct inaccurate information
• Request deletion of your data
• Export your data in a portable format
• Opt out of marketing communications
• Withdraw consent where processing is based on consent

To exercise these rights, please contact us at privacy@proof-list.com.

8. Cookies

We use essential cookies to maintain your session and provide our services. We may also use analytics cookies to understand how visitors use our website. You can control cookies through your browser settings.

9. Children's Privacy

Our services are not intended for children under 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

10. International Transfers

Your information may be transferred to and processed in countries other than your own, including the United States. These countries may have different data protection laws. We take steps to ensure your information receives adequate protection.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on our website and updating the "Last updated" date. Your continued use of our services after changes constitutes acceptance of the updated policy.

12. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Email: privacy@proof-list.com

Or visit our Contact page